4. Collection, use and processing of personal information
4.1 Notes on log files when visiting websites
When you visit a Rohde & Schwarz website, the default is that the information transmitted by your Internet provider (e.g., the domains from which you are accessing the Rohde & Schwarz websites, your IP address, the operating system, date and time, browser type, language and configurations, hyperlinks followed within Rohde & Schwarz websites and your activities on these websites) is collected automatically to enable technical operation of the websites. This information is recorded in the form of log files.
4.2 Exclusive use of the publicly accessible area
You can visit the publicly accessible Rohde & Schwarz websites without revealing any Personal Information. The information listed in 4.1 is analyzed in anonymous form for statistical purposes and cannot be used by Rohde & Schwarz to identify you as an individual. The IP address and other characteristics that we could use to identify you are removed before analysis. This anonymous information is only analyzed at an aggregate level to help Rohde & Schwarz understand trends and patterns in order to improve its website.
4.3 Use of websites with registration functionality
4.3.1 Use of Extranet (restricted access areas)
In order to register in Extranet (GLORIS, eCommerce, Knowledge +, Jam for Externals, Technology Academy etc.) you may have to provide Personal Information such as your title, first and last name, address, email address, phone number, fax number and company name. We need this data to provide relevant service and support applications with the necessary contact information and to determine whether or not someone is authorized to access certain restricted areas of our website (user authentication).
4.3.2 Use of web stores
You can visit Rohde & Schwarz web stores without Personal Information being entered or saved.
However, if you wish to set up a customer account, request a quotation or place an order, then you will need to register, specifying Personal Information such as your title, first name, last name, company name, company address, company phone number and your business email address. When placing an order, you may also have to provide a VAT identification number. Rohde & Schwarz does not collect payment data. Depending on the method of payment you select, this data might be collected by the payment service provider.
You will always be directed to the web store of Rohde & Schwarz and affiliated companies responsible for sales in your region. Depending on the order placed, your personal information and order details may have to be disclosed to Rohde & Schwarz GmbH & Co. KG, Mühldorfstraße 15, 81671 Munich, Germany so the order can be processed.
4.3.3 Using the application portal in the careers section of the webpage
If you wish to apply for a job at Rohde & Schwarz through our webpages, you will need to provide certain Personal Information. Before the submission of a specific application, this data is used for the technical administration of the webpages, but only to the extent that is absolutely necessary.
Further information on data protection when applying for jobs is available here:
4.3.3.1 Data protection in the application process
The careers webpage and the Rohde & Schwarz application portal with the integrated application wizard are operated by Rohde & Schwarz GmbH & Co. KG for its own purposes, but also for purposes of the companies affiliated with Rohde & Schwarz GmbH & Co. KG.
Rohde & Schwarz uses the software provided by the IT service provider Avature (Avature GmbH, Reichenbachstrasse 26, Munich, D-80469 Munich, Germany) to make the applicant management software, including the application portal, available. The servers are located in the EU.
We process your personal information in accordance with the provisions of the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and all other applicable laws.
Within the careers webpage and the linked application portal, Rohde & Schwarz uses your Personal Information for technical administration only to the necessary extent.
In order to ensure proper management of the application portal and to enable easy navigation, the application portal uses cookies (small text files stored in the user's browser) to collect aggregated, i.e., anonymized, data. Click here for more information:
Cookie Policy
..
If you are already an employee of our Rohde & Schwarz group of companies, your employee/candidate profile will be supplemented to include the following information from our HR systems:
- your personnel number and unique ID
- your work contact information, e.g., your email address
- your current position, department and company, including location
- where appropriate, time windows available in your work calendar (without any details regarding titles, participants, etc., the information shown is limited to your availability)
When you apply online, you can also transfer your profile from a social network (LinkedIn) instead of entering your personal details or uploading a CV manually. The fields relevant for the purposes of the application are prepopulated in the form within our application portal. You can check all of the prepopulated information and make manual changes before you complete your application. You decide which information is transmitted to us when you submit your application.
If you send us an unsolicited or a job-specific application, your Personal Information collected in the applicant management system can be seen by the employees involved in the recruitment process.
If you apply for a job posting at an affiliated company of the Rohde & Schwarz group of companies, your Personal Information will be transferred to the affiliated company.
If you apply for an advertised position, your Personal Information will be processed only as necessary in the application process for the specific position. By releasing your profile, you grant us your consent to use your Personal Information above and beyond a specific application to assess suitability for other positions within the same company. If you are applying in Germany, your profile is also released for more than one company (List of German companies). If you have not released your profile, we always obtain your consent to us disseminating your Personal Information in advance, or we do not disseminate it. You can revoke this consent at any time.
As we have high standards for our processes and are always striving to improve, we may contact you after the end of the application process to ask for your feedback on our application process. Participation is voluntary. Your answers will be treated as confidential.
4.3.3.2 Your applicant profile will be stored as follows:
In cases involving active employees of the R&S group of companies, applicant profiles will not be deleted for legitimate technical and organizational reasons. The data subject can, however, update and remove the information provided in the applicant profile at any time using the edit function.
Applicant information will be retained for a period of up to 24 months from the end of the recruitment process.
The Personal Information of candidates in our talent pool is stored for a three-year period following a candidate’s inclusion in the pool unless consent is revoked at an earlier date.
To exercise your right to information, rectification and erasure, you can access your profile in our
application portal
at any time.
4.3.4 Information
You can view your current application processes and your profile in our
application portal
as long as you have registered in the portal.
Alternatively, you can assert your right to information by submitting a request to us by email: career(at)rohde-schwarz.com.
4.3.5 Rectification / completion
You can edit or withdraw your current application processes by accessing your profile in our
application portal
. You can also make profile changes yourself at any time provided you have registered.
Alternatively, you can assert your right to rectification/completion of data by submitting a request to us by email: career(at)rohde-schwarz.com.
4.3.6 Erasure
We will erase your Personal Information from our active databases on request. We may, however, keep certain Personal Information if we are legally permitted or required to do so.
You can withdraw your current applications via your profile and delete your profile and your registration in our
application portal
. as long as you have registered in the portal.
Alternatively, you can assert your right to deletion by submitting a request to us by email: career(at)rohde-schwarz.com.
Further information on the application process is available in our
FAQ section
.
4.4 Use and processing
Your Personal Information will be used solely for the purposes of business relationships with you or for other purposes mentioned on the Rohde & Schwarz websites or for any other stated purpose (e.g., consulting services, information about products and services, etc.). Pursuant to section 5 below, service providers engaged by Rohde & Schwarz only receive the Personal Information that is absolutely necessary for them to provide the service. If your consent is required to use the Personal Information for purposes other than those specified above, such use will only be made if you have given your consent.
Rohde & Schwarz has taken appropriate technical and organizational measures, such as the use of encryption when transmitting Personal Information, to keep your Personal Information secure, up-to-date, complete, and protected from access by unauthorized third parties.