Administration : Admin & Project Support Coordinator

Your tasks

• To organize / coordinate administrative and logistics support for events such as workshop / seminars / exhibition / training
• Order and replenish promotional materials (e.g Datasheet, Product Brochure, Poster etc.) from RSM
• Source and purchase new corporate gifts for sales and marketing events
• Coordinate logistics related to project execution, and vendor management.
• Facilitate communication and collaboration among project stakeholders, internal departments, and external suppliers.
• Assist in preparing project plans, timelines, and budgets under the guidance of line manager.
• Monitor and report on project milestones, deliverables, follow up on action items, and deadlines.
• Ensure compliance with company policies and project standards.
• Manage procurement of project materials/equipment and assist in sourcing vendors, suppliers, or subcontractors for project needs.
• Perform any other administrative duties to support successful project delivery.
• Request and compare quotations, evaluate supplier capabilities, and negotiation with guidance from line manager.
• Raise purchase requests, follow up on purchase orders, and track deliveries to ensure timely fulfillment.
• Monitor vendor performance and maintain a record of supplier documentation and certifications.
• Provide status updates and escalate issues that may impact project timelines or deliverables.
• Ensure administrative processes and documentation comply with company standards and audit requirements.
• Answer telephone calls from customers and pass them on
• Update calendars and business schedule meetings if needed (logistics, meeting room preparations etc.)
• Support for business trip for RS Thailand colleagues: visa application, international flight booking and hotel reservation
• Support for visitors from overseas: visa application / paperwork, greeting & assisting etc.
• Order and maintain stationery and office supplies, operate office equipment and manage office space including facilities management
• Management on extension number / seat allocation
• Business Card & Phone list Update
• Company Event Management
• Other duties or tasks as assigned on an as-needed basis

Your qualifications

• Minimum Diploma / University Degree in Business Administration or relevant field of studies
• Minimum 15 years of business administration, back-office support, sales administration, project coordination, logistics, vendor coordination, procurement experience
• Experience in SAP ERP will be an added advantage
• Proficient in MS Office applications
• Comfortable working in a fast-paced environment; team player and able to work under tight timelines
• Excellent communication skills and interpersonal skills
• Proactive and possess a Can-Do attitude, good multi-tasker with an eye for details
• Good understanding of logistics and supply chain principles.
• Ability to handle confidential and sensitive information professionally.
• Time management skills to prioritize multiple tasks with attention to detail and meet deadlines.

Interested?