Project Management : Executive Assistant (m/f/d)

Your tasks

• Administrative Support – Managing schedules, coordinating meetings, handling correspondence, and organizing documents for the team
• Project Coordination – Assisting with tracking project progress, updating reports, and ensuring deadlines are met
• Communication & Liaison – Acting as the point of contact between departments, organizing information flow, and facilitating smooth communication
• Documentation & Data Management – Maintaining records, preparing presentations, and ensuring compliance with internal procedures
• Office & Resource Management – Handling office supplies, travel arrangements, and supporting team logistics to ensure smooth daily operations

Your qualifications

• High school diploma or equivalent (minimum requirement), associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field (preferred but not always required)
• Ability to manage calendars, meetings, and documentation efficiently
• Strong verbal and written communication
• Understanding of project workflows, tracking, and reporting
• Familiarity with MS Office (Word, Excel, PowerPoint, Outlook), project management tools (Jira, PowerPPm), and document management systems
• Ability to handle multiple tasks and prioritize effectively
• Ability to collaborate with different teams and act as a reliable support system
• sound experience in supporting project teams, preferably in a structured corporate or project-based environment
• Knowledge of PMO processes or project management methodologies is a plus
• fluent in German & English

Interested?

We are looking forward to receiving your application! Ideally, you should apply online with the reference number. If you have any questions, please feel free to contact your recruiting contact via LinkedIn or XING.

Equal opportunities are important to us. We are looking forward to receiving your application regardless of gender, nationality, ethnic and social origin, religion, ideology, disability, age as well as sexual orientation and identity.

| Reference number: 11331

| Recruiting Contact: Jun-Ho Song