Other : Logistics and Facility Coordinator

Your tasks

• To manage the efficiency and the effectiveness of the company’s logistics and facilities operation at the R&S Sydney office. Working with department heads to develop and implement best in practice logistic support across the Sydney operations. Ensuring that all client and R&S inventory is accurately captured and processed using SAP and other software tools as required. Manage the efficient running of the R&S Australia facilities to meet operational targets and that this is done in line with WH&S requirements. Facilities (including maintenance and sub-contractors) You will be required to perform the following duties that are necessary for your Position, as varied from time to time:
• Project a positive, professional image in all dealings with customers. Take a positive, can-do attitude in dealings with R&S staff (in line with Behaviour Charter).
• Working with Infrastructure team/ consultant and contractors in implementing day to day logistics operations for services and other supporting functions, ensure all equipment is managed using SAP and other managing tools. Ensure all clients and R&S inventories are stored and managed in proper location. Liaising with Brisbane Warehouse as required and implementing process and best practice as per instructions from the Brisbane warehouse team.
• Ensuring that all R&S WHS policies and procedures are implemented across all logistics and facilities management functions.
• Supporting the implementation of storage management processes/systems using new SAP modules/processes
• Closely following(monitoring/managing) via SAP the goods receiving and requesting processes for various departments and projects in collaboration with the Engineering team, Purchasing team, Demo team as well as Sales team, according to business needs.
• Overseeing the receipt, storage, and dispatch of goods to ensure accuracy and on-time delivery
• Identifying and resolving operational issues, making recommendations for process improvements
• Liaising with customers, transport providers, and other key stakeholders to ensure exceptional service
• Maintaining detailed records and generating reports on warehouse activities
• Point of contact for the Sydney landlord in Goodman, helping them facilitate ongoing and planned maintenance requests. Providing similar support for other R&S Australia offices as required.
• In collaboration with R&S Facilities and Infrastructure Lead, manage planned and unscheduled maintenance and after hours repairs as required for all offices.
• Co-ordinate ad hoc services like painters, signage, electrical repairs and checks, locksmiths, plumbers, and air con
• Manage waste management for Sydney site (shred, batteries, recycling, bulk secure destruction)
• Carrying out routine housekeeping inspections and WHS scheduled checks where required.
• Supporting the Facilities & Infrastructure Manager with projects associated with the office relocations. Work, Health & Safety
• Always ensuring compliance with all Health and Safety legislation / guidelines for self and staff.
• Any other duties as required by Directors to ensure the smooth operation of the warehouse and dispatch process.
• Prioritize tasks so that both short- & long-term deadlines are met.
• Be familiar with the groups’ standard procedures & put them into practice. Maintain sound working relationship with staff in other departments.
• Manage and maintain log records for use of the company vehicle.
• Ensure all admin tasks and company processes are followed in a timely manner.
• Support as required with the marketing team for exhibitions and trade shows.
• Whenever a situation arises where it seems apparent that customer expectations have not been (or may not be) met, or a problem is discovered with existing procedures, take corrective or preventative action and alert Management and/or Quality Manager as necessary.

Your qualifications

• Relevant experience in a managing day to day logistic operations
• Experience in facilities management across office and laboratory sites
• Experience and understanding of lifting heavy items.
• MS office (Word/Excel); Windows; SAP

Interested?

Please visit our careers page for all active vacancies : https://www.rohde-schwarz.com/au/about-australia/rohde-schwarz-australia/work-for-rs-australia_256213.html

Though a security clearance is not mandatory for all positions, all offers of employment for this position are conditional on the candidate being able to meet Australian NV1 security clearance requirements which will form part of the assessment criteria of the role. Please be aware that the Australian Government requires a comprehensive security and background check as part of their vetting process. NV1 security requirement details include Australian Citizenship and/or Permanent Residency. More information can be found here, https://www.defence.gov.au/security/clearances/about/vetting-assessment#eligibility

This role also requires you to have access to ITAR controlled material. Please ensure you meet the requirements of the US State Department for you to access ITAR controlled material before applying for this position.